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Frequently Asked Question (FAQ) : Payroll Software
How to create new company?
For create a new company we have to click on create button on startup screen that shown on figure1 given below:
Payroll Software Company Details Screen
After Clicking on Create button, Company Details form will appear as shown in figure 2 given below
Payroll Software Company Record Screen
Now we can enter the require company details on this form and click on Ok button to create the company.
How to change financial year?
Go to File -> Select Financial Year then select financial year & click on select button. (Shown in Figure 3)
Payroll Software Financial Year Screen
How to create Addition/Deduction Pay Codes?
Go to Master Records -> Addition/Deduction Pay Codes. (Shown in Figure 4)
Payroll Software Pay Codes Screen
How to create Leave Codes?
Go to Master Records -> Leave Codes (Shown in Figure 5)
Payroll Software Leave Details Screen
How to create Employee profile?
Go to Master Records -> Employees (Shown in Figure 6)
Payroll Software Employee Details Screen
How to assign salary structure to employee?
In Payrollsoftware we can assign salary structure to employee in two ways:
a) In first way we can assign the salary structure as – go to Master Records -> Employees -> salary detail tabs. (Shown in figure 7)
Payroll Software Employee Details Screen
b) In second way we can assign salary structure as – go to Employee Transactions -> Assign Add/Ded Code. (Shown in figure 8)
Payroll Software Add/Ded Codes for Employee Screen
How to Assign Grade/Designation/Department/Division wise salary structure?
Go to Employee Transactions -> Assign Add/Ded Code (Group wise).
Payroll Software Code Generation for Employees Screen
How to make transaction of Loan/Advance?
For making transaction of loan/advance we go to Employee Transactions -> Loan/Advances Register.
How to Assign Maximum Leave yearly to employee?
For assign maximum leave yearly to employee we go to Employee Transactions -> Assign Leave Codes.
How to Sanction the leave monthly to employee?
For Sanction leave to employee we have go to Employee Transactions -> Leave Sanction
How to make leave Encashment Transaction?
We can make leave Encashment Transaction from Employee Transactions -> leave Encashment option.
How to make Special Reimbursement Transaction?
For make special reimbursement Transaction we go Employee Transactions -> Special Reimbursement Entry option . Before making special Reimbursement transaction , firstly we have to assign reimbursement codes in Master Record->Employees->Reimb. Details Tab
How to make full and finalized settlement?
For make full and finalized settlement we go Employee Transactions -> Finalize Employee [Full & Final] option,
How to import manual Tax?
We import manual tax from Taxation Processes -> Tax -> Import or export option. Firstly we have to export the employee list in Excel by using Tax-Export option. In Excel file , we can enter Tax amount in Tax column. After thatwe can save excel file (don’t need to give name and folder where excel file will be save. Excel file will take name and location automatically).Then we can close the excel file. We import the saved excel file using Tax->Import option. In export and Import option , we have to mention the month and year for which we want to take the manual tax.
How to Calculate TDS automatically?
During the monthly salary processing, TDS is calculated automatically( If manual Tax is not provided for the month for which salary is processing).
We can enter the some transactions that will be reflected on TDS calucalation like Chapter VI A Deduction trasaction, Section 80 C trasaction, perquisite transaction etc.
How to generate form 16 and form 24?
For generate form 16 and form 24 we go Taxation Processes -> Finalize
Income Tax option, and click on calculate button. To generate form 16 & 24.
How to mark optimistic(All Employees) monthly attendance?
For mark optimistic monthly attendance we go Payroll -> Generate Optimistic Attendance option.
How to mark Individual monthly attendance?
For mark optimistic monthly attendance we go Payroll -> Mark Monthly Attendance (employee wise) option
How to mark Leave without Pay of employees?
We can mark leave without pay of employees by Go to Payroll -> Mark
Monthly Attendance (Employee Wise) option,

In this form, we can enter no of absence days in Leave w/o pay field.
How to process the monthly payroll?
For process the monthly payroll; we go to Payroll -> Payroll Process option, then select month, year, division & department after that we click on k button.
How to assign monthly Pay mode (Cash, Bank, Cheque)?
For assign monthly pay mode, we go to Payroll -> Assign Payment Mode -> Export or Import option. Here we click on export option it open an excel file. In which we define pay mode manually the we save the file after that we import it.
How to send monthly Payslips by Email?
For assign monthly pay mode, we go to Payroll -> Email Payslips option. Here we select department, month & year & email address which we want to send mail. Then we click on send button.
How to generate monthly Salary Register?
For generate monthly salary register we go to Report -> Monthly Report -> Salary Registers [Current Employees] -> Payroll option. Here we select the department, division, month & year then click on ok button.
How to generate monthly Payslips?
For generate monthly salary Payslips we go to Report -> Generate Payslips -> Payslips [With Leave] or Payslips [Without Leave] option. Here we select the department, division, month & year then click on ok button.
How to generate monthly Attendance report?
For generate monthly attendance report we go to Report -> Monthly Report -> Attendance option. Here we select the department, division, month & year then click on ok button.
How to import attendance from Attendance Machine?
For import attendance from attendance machine we go to Payroll -> Import Attendance Data From Pegasus Machine option.
How to Register the Dlls and OCXs files?
For register the Dlls , firstly copy the Dlls folder from CD to C: Drive in your computer. Then run the RegisterDlls file by double clicking on it. It will give message like “Dll registered Successfully” press enter on each message.

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